Privacy policy statement

  • Privacy policy statement

    DKSH Group Online Recruitment Privacy Policy

    1. General
    At DKSH Group (DKSH Management Ltd.), we are committed to respecting and safeguarding your privacy by handling your personal data responsibly and in accordance with applicable laws. To fully comply with the EU General Data Protection Regulation, other applicable laws, and DKSH policies regarding data protection, we have updated our data protection notices and processes which regulate how we collect and use your personal data.

    This policy informs you how we collect and use your personal data in e-Recruitment. Please read it carefully. By clicking “I agree to the privacy policy statement” below, you confirm that you agree to the collection, use, retention and disclosure of your personal data for purposes related to your job application, as set forth below:

    2. What personal data about you do we collect and why do we collect it?
    DKSH collects and processes personal data about you, as job applicants and potential candidates for employment as far as this is necessary to support the recruitment process and its associated processes such as candidate interview and assessment, background and reference check to select the best fit candidates for any job openings.

    The personal data stored in e-Recruitment by DKSH Group will be hosted and stored on behalf of the DKSH Group by Haufe-umantis AG, Unterstrasse 11, CH-9001 St. Gallen (or its successor or substitute).

    Personal data stored in e-Recruitment will cover the following categories of data:

    • General & identification information, such as contact details (e.g. name, telephone and mobile numbers, and e-mail address); personal details (e.g. country of residence; date of birth; gender, photograph) and social media related information (e.g. social media profiles)
    • Employment history information, such as job function, position and job title; hire and termination date; employment contract; organizational and management data such as company, department, supervisor and subordinates; compensation details and history, such as salary, bonus and allowances
    • Educational information, such as education history, professional qualification and experiences, performance and development programs, career development plans and internal training and education; disciplinary information; other details included in your CV

    3. How we collect your personal data
    We may collect your personal data directly from you, via our contracted recruitment agencies, or third-parties, such as job sites where you may have submitted your personal data upon job application.

    4. Processing your personal data
    By submitting your application in e-Recruitment, you provide DKSH Group with your Data and state that you are interested in an employment within the DKSH Group. Your Data may therefore (solely) be used for filling open positions (or the evaluation thereof), which can include either a single, specific opening or additional potential openings beyond the scope of your original application.

    If your application is successful, your Data will be used for personnel administration including the establishment of a personnel record and management purposes.

    5. Access to your personal data and transfers
    Your personal data is stored with our service provider Haufe-umantis, located in Switzerland. It is only accessed and processed by members of the Human Resources function (Human Resources Generalist, Group and Country Human Resources Management, Recruitment, Talent Management, Compensation & Benefits, Payroll, HRIS and etc.), members of DKSH Group Management (the people who manage DKSH company(s), whether at country, regional, group or senior executive level), your hiring manager, system administrators and third party IT service providers. Such third parties as well as DKSH employees may be located in other countries. Therefore, your personal data may be transferred from your home country to other countries in the world such as Malaysia, Singapore, Thailand and Switzerland, including countries with data privacy legislation(s) that might not be as strict as that in your home country. We have taken steps to protect your personal data by implementing appropriate legal mechanisms.

    6. What rights do you have in respect to your personal data?
    You have the right to request information on what personal data we store about you and to request the correction or deletion of your personal data that is held by a third party with whom we conduct business or by us. Also, you have the right, under certain circumstances, to object to the processing of your personal data, where such processing is based on our legitimate interest and to request the restriction of the processing of your personal data and
    you have a right to data portability and the right to lodge a complaint to your supervisory authority. If the processing is based on your consent, you have the right to withdraw your consent at any time. Please note that the withdrawal of consent will not affect the processing which has already occurred. Also, please note that these privacy rights are not absolute, and we reserve the right to enforce the restrictions imposed by law.

    To make such a request, please contact us as described in the section “How to contact us” below. After providing proof of identity, we will respond to your requests within one month.

    7. Data retention
    DKSH will store your personal data as long as necessary for the purposes outlined in this Privacy Notice, unless a longer or shorter retention period is required or permitted by law.

    8. Updating or deletion of your personal data
    e-Recruitment allows you to view a major part of your employee records. If you wish to update or have your Data deleted before expiry of the data retention period, please click here to access the DKSH Careers website as an applicant. You may resubmit new Data with updated details at any time on the same website. All your legal rights to view your personnel records shall prevail. If you find that any of the data contained in e-Recruitment is false, incomprehensive or not complete, you can contact your Human Resources recruiter to edit, update or delete any such data at any given time.

    9. Further information
    DKSH Management Ltd., a company incorporated under the laws of Switzerland, having its registered office in Zurich, as well as the DKSH Group Company to which you employed by is responsible for your personal data. Neither the DKSH Group nor any of our third-party service providers accepts any liability whatsoever to you related to the transmission of your personal data (including any errors, delays or failure in transmission) via the Internet.

    By clicking “I agree to the privacy policy statement” below, you confirm that you agree to the above and that the personal data in e-Recruitment is accurate, true and not misleading.

    10. Cookies and usage tracking
    We use cookies, small text files that are automatically placed on your computer’s hard drive when you access certain websites and similar technologies, directly or through third parties, such as web analytics services like Google Analytics. Cookies allow us to store information, such as your domain name, your internet service provider, your operating system, the date and time of access, the pages you visit or the types of searches you perform.

    We may use this information to store your preferences and settings, help improve the contents of our website, to enable you to register to websites and applications, to compile aggregated statistics to evaluate visitors’ use of our website or website activity and for internal and market research purposes.

    You have the right to choose whether or not to accept cookies and to opt out of Google Analytics. You can block cookies by changing your browser settings so that cookies from the website cannot be placed on your computer or mobile device. However, please note that if you choose to refuse cookies, you may not be able to use the full functionality of the website. For further information about our use of cookies, please see below our Cookie Policy. For more information about Google Analytics, or how to opt out of Google Analytics, please click here


    Cookie Policy

    What is a cookie?
    Cookies are small files which are stored on your computer to keep track of your visit to the website and your preferences; as you move between pages, and sometimes to save settings between visits. Cookies help the builders of websites gather statistics about how often people visit certain areas of the site and help in tailoring websites to be more useful and user-friendly.

    The types of cookies we use
    Session cookies
    Not used by DKSH.

    Persistent cookies
    Persistent cookies remain on your device for a longer period and are used by our website to recognize your device when you return.

    How to control and deactivate cookies
    Most browsers are set so that they automatically accept cookies. You may however, deactivate the storage of cookies or set your browser in a manner that it will notify you as soon as cookies are set.
    Alternatively, you can visit https://ico.org.uk/global/cookies/, which contains information on how to deactivate cookies on a variety of desktop browsers.

    11. How to contact us
    If you have any questions, comments, or concerns about this online recruitment privacy policy, want to request access to your data or exercise your privacy rights, please contact your Country Privacy Coordinator/Data Protection Officer as below:

    1. Australia
    Michael Murray
    Michael.murray@dksh.com

    2. Brunei
    Deepak Singh
    Deepak.singh@dksh.com

    3. Cambodia
    Sopheap Chhoeun
    Sopheap.chhoeun@dksh.com

    4. China
    Manfred Ortmaier
    Manfred.ortmaier@dksh.com

    5. France
    David Lérat
    david.lerat@dksh.com

    6. Germany
    Sabrina Barth (Luxury & Lifestyle)
    sabrina.barth@dksh.com
    Claudia Nickel (PM)
    claudia.nickel@dksh.com

    7. Hong Kong/Macau
    Candy Avance
    candy.avance@dksh.com

    8. India
    Namrata Mankar
    namrata.mankar@dksh.com

    9. Indonesia
    Chandra Ekayana
    chandra.ekayana@dksh.com

    10. Italy
    Tiziana Mariani
    tiziana.mariani@dksh.com

    11. Japan
    Kenichi Nakata
    enichi.nakata@dksh.com

    12. Korea
    Hangeun Cho
    hangeun.cho@dksh.com

    13. Laos
    Mayuree Neelanoi
    mayuree.n@dksh.com

    14. Malaysia
    Deepak Singh
    deepak.singh@dksh.com

    15. Micronesia
    Angel Mendoza
    angel.mendoza@dksh.com

    16. Myanmar
    Bryan Alexander
    bryan.alexander@dksh.com

    17. New Zealand
    Jill Lawler
    jill.lawler@dksh.com

    18. Nordic countries
    Trine Blegvad Brabrand
    trine.brabrand@dksh.com

    19. Philippines
    Oscar Gerard Rillo
    oscar.gerard.rillo@dksh.com

    20. Portugal
    Susana Silva
    susan.silva@dksh.com

    21. Singapore
    Vincent CW Tan
    vincent.cw.tan@dksh.com

    22. Spain
    Carles Subira
    carles.subira@dksh.com

    23. Switzerland
    Doerthe Bassfeld
    bassfeld.doerthe@medinova.ch

    24. Thailand
    Yuwasan Vivekmetakorn
    yuwasan.v@dksh.com

    25. Taiwan
    June Kum
    june.kum@dksh.com

    26. UK
    Richard Ebanks
    richard.ebanks@dksh.com

    27. United Sates of America
    Dianna Weathersby
    dianna.weathersby@dksh.com

    28. Vietnam
    Thanh NgocPhuong Bui
    thanh.ngocphuong.bui@dksh.com